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New Staff Orientation

New Staff Orientation is Vanderbilt's way of welcoming you to a thriving cultural center that embraces and celebrates diverse talents and contributions. Designed with you in mind, New Staff Orientation teaches everything you need to know as you begin your Vanderbilt career.

New Medical Center staff will attend Medical Center Orientation as their first day of work. In addition, Medical Center staff working directly with patients in inpatient and outpatient clinical settings will also attend a Clinical Orientation program.

Your department will register you for the necessary orientation session(s) and will provide you with that information. If you have not received orientation information before your first day of work, please refer to the Who to Contact section below to find appropriate contact information for each orientation.

Before Orientation

  • Review Vanderbilt benefits information before your first day of work/orientation. Click here to see details on benefits for which you may qualify.
  • Review Vanderbilt's health screening and immunization requirements. Upload current immunization records and make plans to attend an All Aboard event prior to your orientation session to complete requirements. You must be compliant with immunization requirements before beginning work.
  • If you would like to get your ID badge during orientation, your supervisor must complete the ID Card Authorization Form online. Your VUnetID must be claimed and Personal Identifiable Information entered (First Name, Last Name, SSN and Date of Birth). See AccessVU for more information.

Where and When to Go

Medical Center Orientation
This orientation is offered most Mondays from 8 a.m. to 12:30 p.m. in Langford Auditorium. See this map for more information. Check-in begins at 7 a.m. and the program starts promptly at 8 a.m. If you are going to be late, please contact your supervisor to reschedule.

Clinical Orientation
Clinical Orientation is typically offered twice a month from Monday-Wednesday at 3401 West End, Suite 100. On arrival to Clinical Orientation you will receive additional information about your orientation itinerary based on your job role. Mondays, at the close of Medical Center Orientation, a Clinical Orientation representative will be in Langford Lobby for your convenience. This person can provide you with information regarding transportation to 3401, check-in times, answer questions and provide additional information. See the information below for more parking and transportation information.

Where to Park

Medical Center Orientation
Natchez Trace (N) Lot Parking Instructions:  Free parking for orientation is available in the N Lot 73A. Enter from Natchez Trace via West End Ave. or Blakemore Ave. or from Vanderbilt Place. See this parking map. Park in lot 73A on the corner of Vanderbilt Place and 31st Ave., near the red star on the map. See the lot entrances marked by the blue X's on the map. Please allow at least 15 minutes travel time between locations. There is a shuttle bus stop by lot 73A. Look for a bus stop shelter. There is a stop by the blue bus icon on the map. If you choose to shuttle, ride the BLUE shuttle to MCN (Medical Center North).

Orientation Location Directions:

  • Walk – Exit the parking lot via Natchez Trace or Vanderbilt Place. Head towards Jess Neely Dr. by the football stadium. Turn left on 24th Ave. Cross the street at Garland Ave. and turn right. Walk down Garland until in ends in front of Medical Center North and Eskind Biomedical Library. Turn right in front of the library. Orientation is in Langford Auditorium, next door on the right.
  • Shuttle – Take the BLUE shuttle from the N Lot 73A. Exit at Medical Center North by the Eskind Biomedical Library.
    Langford Auditorium is next door past the red sculpture.
  • Taxi/Drop off address – 2209 Garland Ave. Nashville, TN 37232
  • MTA – Hillsboro 7 Bus: get off at Medical Center Drive, walk up the sidewalk next to the hospital.

Clinical Orientation
View this video for parking and transportation information. The 3401 Express Shuttle will run from 6:45-8:15 a.m. and 2:30-5 p.m. The 3401 Express Shuttle will transport you from the 'N' lot to 3401 West End on Monday, following Medical Center Orientation, from 12:30-1:30 p.m. and 6:45-8:15 a.m. on Tuesday and Wednesday. Monday - Wednesday afternoons the 3401 Express will transport from 3401 West End to the 'N' lot from 2:30-5 p.m.

What to Expect

Medical Center Orientation
This orientation is divided into three main themes: Understanding Vanderbilt Culture, Meeting Your Basic Needs, and Preparing You for Success. During this orientation, you will learn the following:

  • Vanderbilt's history and mission
  • Benefits of being a Vanderbilt employee
  • How Vanderbilt keeps its employees safe, healthy, and happy
  • How to be a successful Vanderbilt employee
  • How to complete new employee paperwork and get started in your Vanderbilt career

Employees who attend this orientation will also learn the following:

  • VUMC mission and goals
  • How the orientation process works: what to focus on during the first 30 days, 90-180 days, then annually and ongoing
  • Credo behaviors and standards of conduct
  • Customer service and service recovery

Clinical Orientation
Clinical Orientation varies in length depending on your work area and role. You will be encouraged to actively participate in skills reviews, didactic presentations, discussion sessions, and focused group activities. Topics covered include:

  • Health Care Team Roles
  • Nursing Quality and National Patient Safety Goals
  • Tennessee Donor Services
  • Decedent Affairs
  • Mock Code
  • Evidence Based Practice
  • and more

eStar computer training will take place Thursday and Friday following Clinical Orientation.

What to Bring

All New Staff:

  • Identification for I-9 employment eligibility verification (see /i9/)
  • Social security numbers of dependents for benefits enrollment
  • Supervisor name, department name, and department phone number


New Employee Screening

Clinical Orientation
No additional materials are needed for Clinical Orientation.

 

What to Wear

Business casual attire or work clothes/uniform are recommended for all orientations. The new staff orientation program is considered paid work time, so we ask that you dress as you would for a day at work. Clinical staff are welcome to wear unit-appropriate scrubs. Check with your supervisor for any other instructions.

 

Who to Contact

Each piece of the orientation program has a different contact person or team.

Medical Center Orientation
Ann Hudson - Human Resources Learning Operations Team
Phone: 615-343-8759
Email: vumcorientation@vanderbilt.edu

Clinical Orientation
Email: clinical.orientation@vanderbilt.edu


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